Destroying

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This includes but is not limited to: 

  • disposing of data;
  • electronic media destruction;
  • destroying paper records;
  • electronic shredding.

Use the data classification definitions found here to help you through this process.

Select which class of data you are working with:

Confidential Data

Action: Disposing of data (e.g. legacy data, unneeded date, etc.)

  • Treatment - Print: Adhere to retention schedules.  For more information refer to the Archives and Research Collections Centre: Retention Schedules.
  • Treatment - Electronic: Adhere to retention schedules.  Manually or automatically attempt to verify that Confidential data has been removed.  The data should be digitally shredded, not just deleted.  Please refer to Disposal Guidelines and Best Practices.  For more information on retention schedules, refer to the Archieves and Research Collections Centre: Retention Schedules.

Action: Disposing of surplus physical electronic media devices (e.g. disks, hard drives, CDs, etc.)

  • Treatment - Print: N/A
  • Treatment - Electronic: Media must be securely destoryed in accordance with the University's Computer Disposal Best Practices. Please refer to Disposal Guidelines and Best Practices.

Sensitive Data

Action: Disposing of data (e.g. legacy data, unneeded date, etc.)

  • Treatment - Print: Adhere to retention schedules.  For more information refer to the Archives and Research Collections Centre: Retention Schedules.
  • Treatment - Electronic: Adhere to retention schedules.  Manually or automatically attempt to verify that Confidential data has been removed.  The data should be digitally shredded, not just deleted.  Please refer to Disposal Guidelines and Best Practices.  For more information on retention schedules, refer to the Archieves and Research Collections Centre: Retention Schedules.

Action: Disposing of surplus physical electronic media devices (e.g. disks, hard drives, CDs, etc.)

  • Treatment - Print: N/A
  • Treatment - Electronic: Media must be securely destoryed in accordance with the University's Computer Disposal Best Practices. Please refer to Disposal Guidelines and Best Practices.

Public Data

Action: Disposing of data (e.g. legacy data, unneeded date, etc.)

  • Treatment - Print: Refer to retention schedules.  No special requirement.  For more information refer to the Archives and Research Collections Centre: Retention Schedules.
  • Treatment - Electronic: If you are unsure if all of the data is public, refer to the Confidental section.  Otherwise, no special requirements.

Action: Disposing of surplus physical electronic media devices (e.g. disks, hard drives, CDs, etc.)

  • Treatment - Print: N/A
  • Treatment - Electronic: If you are unsure if all the data is public, refer to the Confidential section. Otherwise, no special requirements. 

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